Descripción

OBJECTIVE:

Comprehensive responsibility for the management and coordination of the company's administrative and logistics affairs, as well as coordinating EHS-related activities. It covers areas such as office environment, assets, vehicles, cafeteria and dormitories, meeting and reception organization, and administrative expense control. Leads the administrative team to provide efficient and standardized logistical and administrative support services to the company's operations.

MAIN FUNCTIONS:

• Administrative system management: Formulate and improve administrative policies, processes, and work standards, organize their implementation, and supervise their compliance, continuously improving the efficiency and regulatory nature of administrative services.

• Management of office environment and assets: Coordinate the management of office area environments, workstations, water and electricity supplies, and fixed assets; organize inventories and maintenance of assets; control administrative expenses.

• Logistical support management: Responsible for the daily management and evaluation of suppliers for the cafeteria, dormitories, staff transportation, cleaning, green areas, and security modules, ensuring the basic living and working needs of employees.

• Meetings and reception: Organize space arrangements, materials, and process flow for company meetings and events; responsible for receiving visiting customers and external entities, projecting a good image of the company.

• Purchasing and expense control: Responsible for the purchase and price comparison of administrative materials and services; prepare the administrative budget and monitor its execution, driving cost reduction and improving efficiency.

• Team management: Responsible for the daily management, task assignment, training, and performance evaluation of the administrative team, enhancing the team's service awareness and professional capacity.

• Interdepartmental coordination and emergencies: Coordinate the administrative needs of different departments, manage unforeseen situations and emergency matters, and collaborate in fulfilling other administrative tasks assigned by the company.

POSITION SPECIFICATIONS:

• Technical competencies: Knowledge of management processes for various administrative and logistics modules; proficient in office tools (Office); strong ability in drafting official documents, budget control, and supplier management.

• Other requirements: Strong organizational, coordination, communication, and team management skills; high sense of responsibility and service orientation; outstanding ability to work under pressure and adapt to changes; meticulousness, rigor, and organizational skills.

• Additional merits (optional): Possession of professional certifications related to administrative management will be valued; experience in organizing large-scale events, logistics coordination in industrial plants, or collaborative EHS management; demonstrated ability in cost control and process optimization.

REQUIRED EDUCATION: University degree in Administration, Business Administration, Human Resources, or related fields.

REQUIRED EXPERIENCE: Over 3 years of experience in administrative management, with at least 1 year in an administrative supervisor position or team management.

LANGUAGES: Advanced English.

LOCATION: Parque Industrial FINSA, Otay

SCHEDULE: Monday to Friday