Administrative Assistant / Front Desk Coordinator

About the Company

We are a company specialized in the manufacturing of high-precision plastic components through injection molding, providing reliable solutions for medical devices, as well as the automotive and aerospace industries. Our culture promotes collaboration, innovation, and continuous learning. We offer professional growth opportunities, ongoing challenges, and a stable career path within a constantly expanding organization.

Job Requirements

• 1 to 3 years of experience in a similar role (preferred).
• Intermediate computer skills (Word, Excel, PowerPoint, etc.).
• English proficiency (minimum 75%).
• High school diploma or completed professional/college degree.
• Strong organizational, communication, and customer service skills.

Key Responsibilities

• Coordinate transportation for internal and external visitors to and from the border crossing and the BRM site.
• Book hotel accommodations for Bryant Rubber executive team and BRM visitors.
• Request and scan FMM documents for foreign visitors and submit copies to Human Resources.
• Follow up on hotel and service provider agreements and annual renewals.
• Make restaurant reservations and order meals for the executive team during visits.

Reception & Front Desk

• Answer, screen, and route incoming calls.
• Receive, register, and direct local and foreign visitors (check-in/check-out).
• Receive service providers and stamp/sign service invoices.
• Prepare identification badges for visitors and auditors.
• Maintain key control, ensure key box accuracy, and make copies as needed.
• Provide written and verbal translation support (Spanish–English).

Human Resources Support

• Assist HR with the organization of company events and internal activities.

Office Management

• Manage office and kitchen areas and maintain inventory of supplies.
• Generate requisitions and purchase orders as required.
• Request and compare quotes from multiple suppliers to ensure best pricing.

Administrative Support – Operations Team

• Ensure office and kitchen areas comply with the “6S – AAAU” methodology.
• Prepare reports for different departments.
• Run external errands (purchases, shipping, general tasks).

Administrative Support – Purchasing Team

• Assist with applications and follow-up for new credit lines with vendors.
• Generate requisitions, purchase orders, and receipts for import-export transportation services.
• Stamp, sign, and scan transportation invoices for payment approval.
• Support supplier profile creation, document uploads, and maintenance within IQM.

Summary:

Support the design release process by reviewing drawings and product data for accuracy, maintaining bill of materials, coordinating with procurement and production, and assisting with logistics documentation to ensure clean and timely project execution.

Key Responsibilities:

• Review engineering drawings for completeness, consistency, and alignment with standards prior to release
• Support BOM creation and validation, ensuring accuracy and alignment with design intent
• Assist in the release of jobs into production, confirming all required documentation is complete
• Coordinate with procurement to verify material specs, lead times, and substitutions as needed
• Work with production to resolve documentation gaps and clarify design details
• Track and follow up on open items impacting release timelines
• Maintain organized and up-to-date product data, drawings, and revisions
• Support engineering change implementation and documentation updates
• Support logistics with preparation and organization of import/export and customs documentation to ensure compliance and timely shipments

Success Metrics:

• Accuracy of released drawings and BOMs
• Reduction in production errors tied to documentation
• On-time release of jobs to production
• Timely and accurate preparation of logistics documentation
• Responsiveness in resolving cross-functional issues

Requirements:

• Bachelor's Degree in Industrial Manufacturing, Mechanical Engineering or related field
• 1-2 years of experience managing engineering documentation and release processes
• ERP Systems 
• Intermediate level of Excel 
• Google Workspace
• Advanced English
• US Valid Visa

#General Accountant

#AP

#AR

#P&L